Minutes of the Meeting of Sustead Parish Council
Held on Monday 9th November 2015 at 7.30pm
Pear Tree Cottage, Aylmerton Road, Sustead.

PRESENT:  	
		Mr. A. Fell (Chairman)
Mrs. C Cheyne
Mrs. J Thorne	
		Ms. P Howell	
Mr. A. Thompson
Mrs. A Williams	
		Mrs. Kirsty Cotgrove (Clerk)
		+ 6 parishioners

1. 	Apologies:  Mr. R Harrison. AW advised she has an interest in the footpath lease.

8.	To discuss trustees for the village hall in Sustead: AF read the email sent to the Clerk by one of 	the new trustees. There is a complication of getting new deeds of trust and finalising a lease for a strip 	of land beside the hall, due a discrepancy with the deeds and land registry. A discussion was held to 	try and find the best way forwards. It was agreed that the old trustees will need to be approached to 	sign a discharge form. It was agreed that legal advice will be sought to determine the best way 	forward for the long term. 
	5 parishioners left the meeting.		

2.	The Minutes of the last meeting: Minutes from the last meeting held on 11th August 2015 were 	agreed and signed off as a true record.  
 	 -Matters Arising: None
	
3.	Declarations of interest:  See item 1 above.

4. 	Planning Matters:  (i) An update on the footpath past Thurgarton House: The clerk has received a 	letter from Norfolk County, stating that they intend to accept a dedication of the footpath as a 	restricted byway.
	(ii) Decision notice. PF/15/0065. Willows Cottage, The Street, Sustead, NR11 8RU. Change of use of 	land from agricultural to garden, and demolition of detached two storey dwelling and outbuildings 	and erection of replacement detached two storey dwelling and detached car port/store. NNDC permit
	granted.

5.	Highways:  (i) To discuss the Parish Partnership grant application invitation: The letter was 	discussed and the clerk highlighted the section regarding repairing potholes. It was agreed that the 	

	Signed:								Dated:
	application would not be pursue, and the Clerk will put up notices to ask parishioners to report 	potholes to her, so she can report them as usual. 
	(ii) Field opposite the Water Works in Metton: CC advised that Anglian Water have not replaced the 	bank of the field, and the farm vehicles have started to use this as an entrance to the field. It was 	agreed that this is in a dangerous area as very near the junction, and there is also a risk from water 	run-off onto the road. It was agreed that the Clerk will contact Highways to ask them to investigate. 

6.	Financial Matters: The following payments were agreed and cheques signed
	K Cotgrove – clerk wages		chq no 100391		£250.00
	Mazars - external audit		chq no 100390	£  30.00
		K Cotgrove – ICO registration	chq no 100392	£  35.00	

7. 	To agree a quotation for the repair of the Bessingham noticeboard: It was agreed that the Clerk 	will pursue the application to move the noticeboard to the piece of land where the bus stop and 	village sign is situated, then repairs can be done when it is moved.

9.	Report from Cllr. Baker, County Councillor: None. 

10.	Report from Cllr. Knowles, District Councillor: Cllr. Knowles advised that he is Councillor for six 	parishes. The big item on NNDC agendas at the moment is possible devolution. They are currently in 
	discussion with Gt. Yarmouth Borough Council. AW asked if the public and Parish Councils will have 	a say in who NNDC talk to? Cllr. Knowles stated that a plan will possibly go out if an agreement is 	met between Councils, but it is a very big undertaking.

11.	Correspondence: (i) Police report: The police report was read by AF. No crimes were recorded in the 	three parishes from 20th May to 6th November. The following calls were made; Bessingham – 	suspicious circumstances x 1, Metton – concerns for safety x 2, suspicious circumstances x 4, highway 	disruption x 1, lost property x 2, Sustead – concerns for safety x 2, road related offence x 1. Police 	surgery dates are Sunday 22nd November 11 am – 12 noon, by the village sign in Bessingham. Sustead 	and Metton’s surgery is Saturday 21st November 10-11 am, by the village noticeboard in Sustead.

12.	AOB: None.

13.	Date of next meeting:  Tuesday 2nd February 2016, at 7:30pm, at Pear Tree Cottage, Sustead.

There being no further business, the meeting closed at 8:15pm.

Signed ……………………………………………….    Date ……………………………………………