Minutes of the Meeting of Sustead Parish Council
Held on Tuesday 2nd February 2016 at 7.30pm
Pear Tree Cottage, Aylmerton Road, Sustead.

PRESENT:  	
		Mr. A. Fell (Chairman)
Mrs. C Cheyne
Mrs. J Thorne	
		Ms. P Howell	
Mrs. A Williams	
		Mrs. Kirsty Cotgrove (Clerk)
		Gillian Bridges (PCSO)

1. 	Apologies:  Mr. R Harrison. Mr. A Thompson.

2.	The Minutes of the last meeting: Minutes from the last meeting held on 9th November 2015 were 	agreed and signed off as a true record.  
 	 -Matters Arising: None
	
3.	Declarations of interest:  None.

4. 	Planning Matters:  The following decisions, made between meetings, were ratified:
	(i) PF/15/1579. Church Barn, the Street, Sustead. Erection of a timber frame cart shed and store. PC 	- no comment.
	(ii) PF/15/1667. Manor House Farm, New Road, Bessingham. Conversion of agricultural building to 	five residential dwellings. PC – no comment.
	(iii) PF/15/1723. Church View, Church Road, Bessingham. Erection of extension to front and side of 	dwelling. PC – no comment. 

5.	Highways:  CC advised that the gully outside her driveway is still blocked. The Clerk will report. AW 	reported that there is currently a lot of mud on the road left by farm machinery and queried 	responsibility for clearing. Although the responsibility lies with the landowner, if contractors were 	used, this creates a grey area. It was agreed that the Clerk will email RH to see if he can talk to the 	landowner. CC stated that speeding in the parish is a problem. PCSO Bridges advised she is happy to 	meet with CC in the village, who can show her the most problematic areas. PCSO Bridges confirmed 	she has no powers of enforcement, but if she identifies a problem, the police will come out.  

6.	Financial Matters: The following payments were agreed and cheques signed
	K Cotgrove – clerk wages		chq no 100393	£250.00
	NNDC – uncontested election	chq no 100394	£  27.81

Signed:						Dated:

7.	To nominate AONB representatives for the forthcoming election: The nominees were discussed 	and a vote was taken. The Clerk filled in the voting form.

8.	To discuss and agree a plan for the trust of the village hall: The clerk outlined the options 	available, and a discussion took place as to the best way forward. It was agreed that legal advice 	should be sought to get all documentation in the correct name of the Parish Council, who can then 	elect Trustees. It was agreed that the Parish Council will join NALC, and see if they can provide legal 
	advice.

9.	To agree the application for a Transparency Fund grant, to purchase a laptop: The Clerk 	explained about the Transparency changes and the need for a laptop for her to upload legally required 	information. It was agreed unanimously that the Clerk should apply for the grant. 

10.	To consider a call for sites for the North Norfolk Local Plan: No sites in the Parish were 	identified.

11.	To consider joining the Norfolk Association of Local Councils: As discussed in item 8, it was 	agreed the Parish Council should join. The Clerk will arrange.
    
12.	Report from Cllr. Baker, County Councillor: None. 

13.	Report from Cllr. Knowles, District Councillor: Cllr. Knowles had sent apologies for the meeting, 	and AF read a report on his behalf. This report covered shared services by NNDC and Gt Yarmouth 	Borough Council, and also Cromer Job Centre staff. He informed the Parish Council that there is an 	imminent boundary review, and that all affected Parishes will be consulted. NNDC has been awarded 	a gold standard in Investors in People. It has also recently committed to becoming a dementia 	friendly council. They have recently had an IT upgrade which aspires to a totally electronic 	communication system. This would affect Parish Councils as all planning applications would be sent 	electronically rather than on paper, saving an estimated £90,000. Concerns were raised amongst 	Councillors, as not everyone has access to the internet, and plans are not easily viewable online.    

14.	Correspondence: PCSO Bridges gave an update on who is dealing with which areas now, and that 	some of her practices may be different to the last PCSO’s. She intends to attend all meetings, if duties 	allow. A new system for logging incidents was explained, and that there were no crimes reported in 	the Parish since 1st November. Current police priorities are speeding in the Poppyland area and high 	visibility patrols. The police surgeries were discussed, and the locations agreed. 
 
15.	AOB for information: None.

16.	Date of next meeting:  Annual Parish Council Meeting, Monday 23rd May 2016, at 7:30pm, at Pear 	Tree Cottage, Sustead.

There being no further business, the meeting closed at 8:45pm.

Signed	                                                 Date